Administrative Assistant (recruiter Trainee)

Job DescriptionJob Description

Position Overview

CitiStaff is seeking a motivated Administrative Assistant who is interested in developing a career in recruiting and talent acquisition. This entry-level role is designed for someone eager to learn the staffing industry from the ground up. The selected candidate will support daily administrative operations while receiving hands-on training to transition into a full-cycle Recruiter role over time.

This position is ideal for a detail-oriented professional with strong communication skills who wants long-term growth within a staffing and recruiting organization.

Key Responsibilities

Administrative Support

• Provide daily administrative support to the recruiting and sales teams
• Maintain and update applicant and client information in the Applicant Tracking System (ATS)
• Assist with data entry, document management, and personnel file organization
• Answer incoming calls, emails, and inquiries professionally
• Schedule interviews and coordinate candidate appointments
• Assist with onboarding paperwork, background checks, and compliance documentation

Recruiting Training & Exposure

• Learn recruiting fundamentals including sourcing, screening, and interviewing candidates
• Assist recruiters with job postings, resume review, and candidate outreach
• Conduct initial candidate phone screens as training progresses
• Shadow experienced recruiters to understand full-cycle recruiting processes
• Learn employment laws, hiring compliance, and staffing best practices
• Support job order intake and client communication under supervision

Training & Growth Path

• Structured training program with direct mentorship from senior recruiters
• Gradual transition into recruiter responsibilities based on performance and readiness
• Opportunity for promotion to Recruiter within CitiStaff
• Ongoing coaching and professional development

Qualifications

• High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred)
• 1–2 years of administrative, customer service, or office experience preferred
• Strong interest in recruiting, HR, or staffing as a career path
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to multitask in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Professional demeanor and strong work ethic

Company DescriptionCitiStaff Solutions, Inc.Company DescriptionCitiStaff Solutions, Inc.