Assistant Manager Finance (trivandrum)

ABOUT AIR INDIA SATS AIRPORT SERVICES PRIVATE LIMITED

AISATS, a leading gateway services provider in India, is a 50-50 joint venture between Air India Limited (a part of the TATA Group) and SATS Ltd., one of the world’s largest providers of air cargo handling services and Asia’s leading airline caterer. ‘AISATS’ is defined by its people – they are our greatest strength. Their commitment to seamless delivery and customer delight is what enables us to fulfil our brand promise of service excellence. This has been the hallmark of our business for more than a decade. With deep domain knowledge of the aviation ecosystem, we offer end-to-end ground handling services such as passenger and baggage handling, ramp handling, aircraft interior cleaning, load control and flight operations, and cargo handling services for general, perishable, transshipment, express courier and special cargo.

1. Role Purpose

The Assistant Manager – Finance is responsible for managing end‑to‑end finance operations including Accounts Receivable, Accounts Payable, Fixed Assets, Taxation (GST & TDS), Month‑end Closing and MIS Reporting. The role requires strong financial discipline, compliance orientation, analytical capability, and effective cross‑functional coordination to support accurate and timely financial outputs.

2. Key Responsibilities

2.1 Accounts Receivable (AR)

• Monitor customer billing, invoicing, credit notes, and collections
• Confirm contractual rates in RSmart as per approved agreements and ensure correct rates are used for billing
• Authorize customer invoices on a monthly basis
• Review and verify debtors ageing reports periodically
• Conduct monthly customer balance confirmations and reconciliations
• Ensure accurate recording and reconciliation of customer accounts
• Coordinate with business teams for timely and correct revenue recognition
• Follow up on overdue receivables and support credit control initiatives
• Assist auditors on AR‑related requirements during financial statement audits
• Prepare and submit MIS reports for management

2.2 Accounts Payable (AP)

• Process vendor invoices with complete supporting documentation
• Verify PO/contract compliance, tax applicability, and accuracy of accounting entries
• Manage verification, authorization, and payment processing of vendor bills
• Ensure timely vendor payments as per agreed terms
• Obtain periodic vendor balance confirmations
• Carry out MSME reconciliation and ensure compliance with applicable MSME guidelines
• Prepare weekly Bank Reconciliation Statements (BRS) and bank balance reports
• Review books of accounts/ledgers to ensure correct accounting treatment
• Support AP‑related internal, statutory, and tax audits
• Prepare weekly and monthly MIS reports for management

2.3 Fixed Assets

• Maintain and update the Fixed Assets Register (FAR)
• Monitor capitalization, depreciation, asset tagging, and physical verification
• Track CWIP and ensure timely capitalization
• Ensure compliance with applicable accounting standards and internal policies

2.4 Taxation (GST & TDS)

GST

• Manage GST input/output reconciliations (GSTR‑2B, 3B, 1)
• Ensure correct GST applicability on purchases and sales
• Support filing of monthly/quarterly GST returns
• Liaise with external consultants for GST audits, assessments, and notices
• Maintain statutory documentation and ensure GST compliance

TDS

• Ensure correct deduction of TDS on vendor payments as per Income Tax Act
• Verify applicable TDS sections, rates, and exemption certificates
• Ensure timely deposit of TDS and perform monthly reconciliations
• Maintain vendor PAN/TDS section mapping accuracy in systems
• Support quarterly TDS return filings (Forms 24Q, 26Q, etc.)
• Address vendor TDS‑related queries and resolve mismatches
• Reconcile TDS ledgers with Form 26AS, AIS, and vendor statements

2.5 Month-End Closing & MIS

• Support month‑end closing activities including accruals, provisions, and ledger reviews
• Record and review journal vouchers as per accounting standards
• Generate MIS reports, dashboards, and variance analyses for management
• Assist in BU‑wise financial consolidation and reporting

3. Other Responsibilities

• Support CFO / BUFH / Senior Manager – Corporate Finance in operational and strategic tasks
• Maintain cordial and effective coordination across all business functions
• Assist in administration and upkeep of finance department processes and documentation
• Provide necessary documentation and support to internal, statutory, and tax auditors
• Ensure quality, safety, compliance, and data security across finance operations
• Take appropriate operational decisions ensuring data integrity and compliance while on duty

4. Qualifications & Experience

Educational Qualifications

• CA with at least 3+ years of post‑qualification experience
• OR
• Post Graduate in Commerce with MBA (Finance) and 7+ years of relevant experience
• OR
• Graduate in Commerce with 10+ years of experience in core finance operations

Relevant Experience

• Minimum 3+ years of experience in Accounting and Reporting is mandatory
• Strong exposure to AR, AP, Taxation (GST & TDS), Month‑end closing, MIS & audits
• Excellent communication and presentation skills
• Working knowledge of ERP systems and strong process understanding
• Experience in a multi‑location, multi‑divisional environment with tight deadlines
• Ability to work independently and under pressure
• Knowledge of commercial laws and their application in service industries; experience in aviation sector is an added advantage

5. Skills & Competencies

Core Skills

• Strong analytical, problem‑solving, and reconciliation abilities
• High attention to detail and accuracy
• Proficiency in MS Excel and financial/ERP systems
• Knowledge of accounting standards and internal controls
• Ability to manage timelines and multiple deliverables
• Effective cross‑functional communication and coordination skills

Personal Characteristics & Behaviors

• High commitment, integrity, and ownership
• Leadership skills will be an advantage
• Strong interpersonal skills and ability to collaborate across levels
• Internal Interactions: Inter‑location teams, peers, superiors, subordinates, senior management
• External Interactions: Consultants, auditors, banks, vendors, customers, statutory authorities
• Responsible and accountable for overall quality, safety, and security of financial operations