Executive Admin Assistant

Job Description

Job Description

Job Title: Executive Administrative Assistant

Department: Operations

Reports to: CEO

Location: Pontiac Main

Average Hours per week : 35+

FLSA Status : Non-Exempt

$17-$25 an hour - Full-time

Job Summary:

The Executive Administrative Assistant provides high‑level administrative support to senior leadership, ensuring efficient operation of the executive office. This role involves preparing communications, coordinating meetings, and handling confidential information. The successful candidate will demonstrate exceptional organization, professionalism, and attention to detail.

Supervisory Responsibilities:

• None.

Key Responsibilities:

• Prepares reports, memos, letters, and other documents.
• Answers phone calls and direct calls to appropriate people or takes messages.
• Conducts research, compiles data, and prepares papers for consideration and presentation by executives.
• Prepare meeting agendas, materials, and minutes
• Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.
• Performs general office duties and maintains records management database systems
• Make travel arrangements for executives.
• Provides clerical support to other departments.
• Manages and maintains executives' schedules.
• Assist with executive projects, deadlines, and follow-ups.

Required Key Skills and qualifications:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.

• Ability to work independently.
• Demonstrate regular attendance and punctuality.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Associate or Bachelor's degree preferred; equivalent experience considered.
• 3–5+ years of administrative or executive support experience.
• Exceptional organization, time management, and multitasking abilities.
• Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

Physical Requirements:

• Regularly: Sitting, Talking, Hearing, Feeling/Touching, Vision – close, peripheral, depth, ability to adjust focus
• Frequently: Walking
• Occasionally: Standing, climbing and/or crawling, Lifting objects up to 10 pounds

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

About us

Bank of Pontiac opened its doors for business in 1947. We are a strong community bank offering a variety of financial services to both individuals and businesses in Livingston, Grundy, McLean, Ford, and Tazewell Counties and surrounding communities. We believe in serving and reinvesting in our communities by supporting local schools, churches, clubs, and organizations. At Bank of Pontiac, we believe that “Together We’re Better.”

We offer a competitive salary along with a full benefits package including health, dental, vision, and life insurance, 401(k) and generous paid time off.

At Bank of Pontiac, we believe that diversity fuels innovation. Bank of Pontiac is committed to equal employment opportunities, and we support an inclusive workplace where our members excel based on personal merit, qualifications, experience, ability, and job performance.