Finance Director

Job DescriptionJob Description

Position Overview:

Opportunity Services is where adults with disabilities find pride in a job well done, and where employers find their most dedicated employees. For over 50 years, OS has set the industry standard for employment assistance and day services.

Essential and Principal Job Responsibilities:

Payroll

o Works with internal staff on making sure all payroll changes are up to date for each payroll

o Make necessary tax, direct deposit, and other payroll changes as needed for accurate and timely payroll processing

o Reviews payroll registers for bi-weekly client and staff payroll for accuracy and communicate with payroll processor for any adjustments as needed

o Reviews payroll registers for monthly OJT payroll for accuracy and communicate with payroll processor for any adjustments as needed

o Make accurate and timely journal entries for payroll earnings, taxes, deductions, etc.

o Complete the bi-weekly staff payroll contributions and make corresponding journal entries

o Attend to payroll inquiries from employees as needed

o Complete year end reporting tasks as needed in payroll system for W2s & 1099’s

o Complete year end reporting tasks as needed in payroll system for ACA reporting

Accounts Payable

o Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data

o Prepare bills and invoices in accounting system, correctly coding and allocating expenses

o Prepare bills and invoices into BillPay system once data is verified and ready to be paid

o Work with vendors on any issues regarding invoices

o Complete and send out 1099’s in accounting system each year

o Reconcile accounts payable each month to ensure all payables are accounted for

Accounts Receivable

o Oversee and supervise the accounts receivable cycle to make sure billings are completed by the 15th of each month

o Resolve any billing conflicts

o Review extended employment billing to ensure that all clients are being billed for

o Reconcile accounts receivable each month to ensure all receivables are accounted for

o Ensure that receivables are being collected in a timely manner by working with other accounting staff and customers

o Draft Aged reports for internal staff as needed

o Complete sales tax returns each month after crew billing is completed

General Ledger & financial reports

o Maintain the fixed asset schedule and create necessary journal entries

o Maintain the chart of accounts

o Reconcile the cash accounts and create necessary journal entries

o Reconcile other balance sheet accounts each month and create necessary journal entries

o Review account balances for accuracy and make necessary adjusting entries as needed

o Review the Credit card invoices for accuracy and make necessary adjusting entries as needed

o Allocate admin expenses correctly each month for the P&L

o Review financial statements for accuracy and timely reporting to leadership by the 15th

Reports

o External reports: W2s, 1099s (both payroll and vendors), 941s, Sales Tax

o Internal Reports: Monthly financial statements, A/R aged report, bank reconciliations, Ad Hoc reporting (i.e., job costing, utilization reports, etc.)

o Billing: SE template reporting for Extended Employment and other SE information

o Audit: Audit ready financials and reports by August 1st (June fiscal year end)

Other accounting functions

o Gather data or create other necessary reports for leadership as requested

o Maintain an accurate accounting calendar

o Handles correspondence on errors, maintains correspondence file accurately

o All equipment purchases over $500 require approval of leadership team

o Meets with accounting staff regularly

Complies with Regulations

o DHS Compliant, Medicaid Billings, DOL Compliant

Manages facility

o Oversees organization of accounting office

o Oversees organization of accounting data storage compliance

Position Requirements:

· Bachelor’s degree in Accounting or 2-5 years of accounting/controller/finance manager experience

· Clean background check

· Ability to self-manage day-to-day tasks with minimal direct supervision

Additional Qualifications:

· Sage experience

· Attention to detail and accurate

· Good time management and efficiency skills

· Good communication skills

· Good organization skills

· Good problem-solving skills

· Proficient in Microsoft office 365 (Excel, Teams, Word, etc.)

· Experience in using Acumatica a plus

Company DescriptionPride. Put it to Work: Disability Employment Services
Opportunity Services is where people with disabilities learn to take pride in a job well done, and where businesses, big and small, find their most dedicated employees. We celebrate each individual’s unique abilities and interests, and take pride in our proven track record of making the right match between our consumers and meaningful jobs and activities for them in the community.Company DescriptionPride. Put it to Work: Disability Employment Services\r\nOpportunity Services is where people with disabilities learn to take pride in a job well done, and where businesses, big and small, find their most dedicated employees. We celebrate each individual’s unique abilities and interests, and take pride in our proven track record of making the right match between our consumers and meaningful jobs and activities for them in the community.