Finance Manager

Job DescriptionJob Description

About Us

PMA Health is a multispecialty medical practice with over 40 providers at four locations in Falls Church and Arlington, Virginia. Founded in 1961 as a community-based general medicine practice, PMA has grown to provide a diverse range of services, including internal medicine and primary care, pulmonary medicine, sleep medicine, critical care, travel medicine, weight loss and urgent care services.

PMA Health is a member of Privia Medical Group, a national physician organization that collaborates with medical groups to optimize physician practices and improve the patient experience through a platform of talent, tools, and technology.

Job Description

PMA Health, a long-established private medical practice in Northern Virginia, seeks an organized and detail-oriented Finance Manager to oversee the daily financial and facility operations of our multi-specialty medical practice’s four locations.

This “Swiss Army knife” role is crucial for ensuring the smooth operations of the Practice, as it allows the owner-physicians and rest of the providers and staff to focus on patient care and be confident that bills are paid and contracts are in place to keep the offices secure, comfortable, and functioning well.

This position reports to the Chief Operations Officer and works closely with the Practice’s President and management team of five.

The ideal candidate will have strong financial acumen, proficiency with accounting software, and excellent organizational skills. Applicants who have owned or helped manage the operations of small businesses are likely to have the necessary skills and be good fits for the culture, which feels smaller than PMA’s size would suggest.

Responsibilities

• Manage accounts payable and accounts receivable, including paying bills and making deposits.
• Perform daily banking activities and maintain accurate entries in QuickBooks.
• Coordinate with the outside accountant to ensure timely and accurate tax filings and financial reporting.
• Develop and monitor the practice budget, performing cost analysis to reconcile and control expenses.
• Establish and maintain a system of internal controls to safeguard company assets and ensure financial accuracy.
• Maintain state business licenses and ensure overall regulatory compliance.
• Ensure insurance invoices are reconciled prior to payment.
• Process expense reimbursements.
• Order furniture, uniforms, lab coats, cell phones, etc.
• Engage in venue scouting, budgeting, and vendor negotiations for quarterly or annual employee events.
• Administer the legacy pension plan, including maintaining plan records, making deposits, processing employee distributions, and submitting participant forms.

Qualifications

• A bachelor’s degree in business administration, accounting, or related area or study.
• Proven experience (3 years minimum) in an accounting, finance, or business operations role at a company with under 150 employees.
• Proficiency with spreadsheets and accounting software, specifically QuickBooks.
• Strong understanding of financial management principles, budgeting, and internal controls.
• Exceptional organizational skills, attention to detail, and problem-solving ability.
• Knowledge of state sales, property, and real estate tax filing requirements.
• Strong communication and interpersonal skills to effectively collaborate with staff, physicians, and external partners and vendors.

Preferred Qualifications

• Facility management experience as a liaison to security, maintenance, repair, and janitorial vendors and elevator/fire inspectors.
• Experience in a private healthcare setting such as medical, dental, or related practice.
• Event planning experience or interest.
• Project management skills and ability to manage competing priorities under pressure.
• Familiarity with payroll processing.