Human Resource Coordinator

Human Resources Coordinator

Montage Medical Group (MMG), part of the Montage Health system, is operated as a licensed community clinic following California Department of Public Health title 22 statutes. Montage Medical Group employs approximately 275 staff members with roughly 120 physicians and advance practice providers. This position includes developing and improving workflow standards and training material that aligns with the mission and vision of Montage Medical Group, following the strategic work plan.

The Human Resources Coordinator will provide administrative support to one or more human resources functions, including talent acquisition, recruiting, onboarding, benefits, training, leave of absences, personnel/employee documentation, compliance with federal and state employment laws and regulations. This position requires strong communication skills, and the ability to handle confidential information with discretion. Proactive problem solver, focused on fostering a positive work environment while ensuring compliance with all relevant laws and company policies. Reports to the Manager, HR & Training.

The Human Resources Coordinator must be able to perform the duties described within as well as to meet the company's qualifications regarding education, experience, patient service, attitude, language skills, meet physical requirements, possess mathematical and computer skills.

Essential Duties And Responsibilities Include The Following And Other Duties May Be Assigned:

• HR Administration: Maintain accurate and up-to-date employee records in the HRIS system, track employee leaves of absence, tracks employee accommodations and manage HR documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits and records to ensure that all required documents are collected and filed appropriately. As directed by Manager.
• Provides clerical support to the HR department.
• Conducts or assists with new hire orientation and onboarding.
• Benefits Administration: Assists in employee benefits programs, including health insurance, retirement plans, and wellness initiatives. May serve as a point of contact for employee questions regarding benefits.
• Assists with planning and execution of special events such as benefits enrollment, meetings, and employee recognition events
• Acts as a liaison between the organization and external benefits providers and vendors.
• HR Compliance: Ensure compliance with federal, state, and local labor laws, including regulations related to wages, benefits, safety, and workplace conditions. Maintain accurate records and assist with audits as required.
• Reporting & Analytics: Generate reports related to HR metrics, turnover, and other key performance indicators to support data-driven decision-making. As directed by Manager.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Montage Values:

Employees of Montage Medical Group are expected to uphold the Montage Values and Service Standards. Montage Medical Group employees find joy in caring for those we service, are dedicated to coordinating care across all settings, take ownership, collaborate to deliver the highest quality care and are entrusted to serve our community with respect.

Qualifications:

• Education:
• Required: High school diploma or general education degree ("GED")
• Preferred: Bachelor's degree
• Experience:
• 1-3 years of experience in HR or related administrative roles.
• Knowledge:
• Solid understanding of California labor laws, including meal and rest break regulations, California Sick Leave, wage and hour laws, and other state-specific employment regulations.
• Familiarity with HR software and systems (HRIS, timekeeping systems, etc.).
• Skills:
• Proficient in Microsoft Office Suite i.e. Outlook, Word, Power Point and Excel
• Excellent communication and interpersonal skills.
• Strong organizational time and management skills, with the ability to prioritize tasks and manage multiple projects.
• Detail-oriented with a focus on accuracy.
• Excellent written and verbal communication skills.
• Abilities:
• The ability to quickly learn the organization's HR management system
• Create an atmosphere that reflects the mission, vision and values of the organization
• Handle confidential information with discretion.
• Work autonomously and be directly accountable for assignments.
• Work independently and as part of a team.
• Attention to detail and a proactive approach to problem-solving.
• Strong interpersonal skills with the ability to interact with employees at all levels.
• Function effectively in a fluid, dynamic, and rapidly changing environment.
• Act with integrity, professionalism and confidentiality
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Certificates, Licenses, Registrations:

The employee may be required to have a valid California driver's license and proof of minimum insurance levels. This position may be required to visit other clinics in a region.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts (medical and office equipment), risk of working with bloodborne pathogens, and risk of radiation (from x-ray units or office equipment such as computer monitors). The noise level in the work environment is usually moderate.

A medical group can be a stressful and high-pressure environment. Individuals must enjoy working in such environments and be willing to adapt the pace of their work and output to the patient volumes and tasks of a medical facility.