Legal Administrative Assistant

Legal Administrative Assistant

Why This Opportunity Stands Out

• Newly created, visible role supporting a legal team handling over 7,000 residential cases
• Direct one-on-one mentorship and management from department head
• Collaborate daily with coordinators, paralegals, executives, and property management
• Hands-on exposure to landlord-tenant law and residential real estate operations

Key Responsibilities of the Legal Administrative Assistant

• Enter new legal cases into the department’s tracking calendar and system, ensuring supporting documentation is gathered and attached
• Liaise with legal coordinators, property managers, and attorneys to request missing documents and confirm case details
• Process attorney invoices daily using AvidXchange, entering accurate tenant and apartment data
• Respond to incoming emails and phone calls from tenants and property management, providing balance and ledger information from Yardi
• Monitor the legal inbox and promptly route queries to the appropriate team member for resolution

Must-Have Skills/Experience

• At least one year of experience in residential landlord-tenant administration, legal, or real estate
• Familiarity with core legal concepts in housing court, rent demands, nonpayment, and holdover (landlord-tenant) cases
• Experience with Yardi property management software (Preferred)
• Strong written and verbal communication skills, with proven ability to handle high-volume emails and calls professionally
• Detail oriented; able to match invoice information against documentation precisely

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