Legal Administrative Assistant

As an essential member of law firm operations, the Legal Administrative Assistant (LAA) will provide a broad range of legal administrative support to attorneys as well as overflow/back‑up administrative support for other legal staff, including peers, as needed across various specialized industry and/or practice areas. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide “world class” service to internal and external clients.This hybrid role requires in‑office presence in our New York office at least three days a week with a fourth onsite day every other week.ResponsibilitiesMaintain organized paper and electronic files; design and implement organizational systems where appropriateCoordinate and modify complex travel arrangements (including international) as directedPrepare expense reportsPhotocopy and scan materials as neededPrepare all materials related to the firm's billing process in an efficient, timely mannerMaintain calendars, schedule meetings, book conference rooms and make reservations as neededHandle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely mannerMaintain contact management system and manage contact communication processes as neededComplete daily diaries for timekeepers accurately and on timeType, prepare, revise and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office productsProofread work products to ensure they are complete and accurateBecome familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential informationParticipate in firm provided training programs and apply learned skills to work productsMaintain a neat, clean work areaOther duties as assignedThe LAA mustpossessexcellent written and oral communication skills, technological savvy, and interpersonal effectiveness. The successful candidate for this position will bring outstanding attention to detail, superb organizational skills, and the ability to adjust priorities and problem solve in a fast‑paced dynamic environment.The followingprovidesa portrait of an ideal candidate. Candidates whopossessmany, if not all, of the qualifications outlined below are encouraged to apply:5+ years ofexperience in an administrative support capacity in legalenvironmentPrior experience in intellectual property law strongly preferredAbility to work in a fast‑paced environment and deliver work in efficient and timely fashionAdvanced Microsoft Office skills, including Microsoft Word, Excel and PowerPointFamiliarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plusStrong attention to detail and outstanding organizational skillsStrong client service orientationExcellent verbal and written communication skillsDemonstrated ability to listen to others, follow instructions and accept feedbackAbility to work effectively with othersAbility to work independently and strong sense of accountabilityFlexibility to work outside standard business hours as neededAbility to commute to and from firm office location on regular basisAbility to lift and transport up to 10 lbsCompensation range is $76,000 to $115,000 commensurate with related experience and qualifications. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.Search firm submissions are not requested nor considered for this position.Founded in 1943, Foley Hoag has grown into an award‑winning, international law firm that focuses on innovative industries and high‑stakes litigation. From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 300 lawyers and 300 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service.Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond. We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community‑building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career.Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.#J-18808-Ljbffr