Office Admin & Junior Executive Assistant

Company Description

LuminArx Capital Management is a global alternative investment manager based in New York, NY. We have a broad and opportunistic mandate that allows us to invest across the capital structure in all industries. Our firm focus is to collaborate with corporates, financial intermediaries and governments to provide innovative, flexible, and strategic capital solutions.

Role Description

This is a full-time on-site role for an Office Admin & Junior Executive Assistant located in New York, NY. The role involves supporting daily administrative activities, such as scheduling meetings, managing office supplies, organizing files, and assisting with financial records. Responsibilities also include providing affable, general support and efficiently coordinating between teams to ensure smooth office operations.

Qualifications

• 3+ years of experience supporting C-suite or senior executives, preferably in finance, investment, or fast-paced industries
• Someone who is organized, polished, proactive, and personable, while thriving in a multi-tasking
• environment
• Experience in previous executive support roles, office administration, reception, hospitality, or operations
• Proficient in Microsoft Office Suite, Adobe, and travel management software
• Strong Communication skills to effectively interact with team members, stakeholders, and clients.
• Strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment.

Responsibilities

Office Management (Daily & Weekly)

• Greet guests, manage check-ins, and assign conference rooms
• Tidy and restock the kitchen, snack areas, and meeting rooms
• Manage mail, shipping, supply orders, and vendor deliveries
• Input facilities/maintenance requests
• Coordinate with external vendors for catering and meetings
• Track office inventory and maintain internal documentation
• Handle incoming calls and general reception duties
• Respond to ad hoc requests and keep the office humming Administrative Support

Administrative Support

• Support scheduling and calendar updates
• Make restaurant and travel reservations
• Coordinate car service and travel itineraries
• Organize receipts, gifting, event registrations, and ad hoc projects as assigned

What We Offer

• Competitive compensation package
• Dedicated focus on your career growth interests and opportunities
• Unique experience to work with a senior team that has a diverse collection of investment backgrounds
• "Flat," collaborative work environment with mentorship from seasoned professionals
• Excitement of working at a dynamic and expanding firm

Application Process: Interested candidates are encouraged to submit a resume to careers@luminarx.com or via Apply via LinkedIn.