Personal Assistant & Admin to Director

Job Title: Personal Assistant & Admin to Managing Director

Overview:

We are looking for a highly organised and detail-oriented Personal Assistant & Admin professional to provide comprehensive administrative support to the Managing Director. T

• Handle correspondence for the MD 
• Manage calendar appointments and schedules for the MD
• Organize documents, files and records 
• Prepare reports and presentations as needed
• Run errands and manage the personal tasks as required 
• Manage and coordinate for arrangement of drivers, personal staff and administration at the house of the Directors 
• Manage costs and expenses for the managing director’s office and personal work, including getting quotations from at least 3 vendors for each outsourced task. Analyse the quality of services of the vendors and identify the vendor who is best fit for the job, at the reasonable cost
• Manage 3rd party  financial payments 
• Assist the MD with day to day tasks
• Manage the administration of the office. 
• Manage the communication from the MDs desk to the employees and 3rd parties. 
• He will be required to travel to factory, home, and other offices of the company
• Follow up of work from the other team members and external parties.
•  IT, Documentation & Correspondence: - Required to draft, proofread and manage documents, and records.
• Secretarial & Office Management:  Strong organisational and multitasking abilities with experience in managing office operations and official communication.

• High integrity and honesty.
• Hardworking and responsible.
• Approachable, and Prompt responsiveness.
• Proactive approach to assigned responsibilities.
• Positive mindset and willingness to learn.
• Flexibility.
• Ability to work independently with minimal supervision.
• Discretion and confidentiality in handling sensitive matters.

• 3–5 years of proven experience as a Personal Assistant to senior management.
• Permanent resident of Delhi/NCR, Stays in and around 10 Kilometers of the office.
• Should have his personal vehicle registered in his name.

Education & Qualification:

• Graduate or postgraduate from an English-medium institution. 
• Completion of an Office Management & Secretarial Practice course is mandatory.
• Experience in Google sheets, Canva, Excel and latest reporting and presentation tools.

• Salary: Negotiable
• Working Days: Monday to Saturday
• Timings: 9:30 AM to 6:30 PM