Procurement Manager

The Procurement Manager will be responsible for leading and managing all procurement activities related to non-inventory purchases including packaging, marketing materials, store fixtures, consumables, services, and capital expenditure (CAPEX) across the organization. This role will ensure that procurement operations are efficient, cost-effective, and in compliance with the brand’s quality and ethical standards. The Procurement Manager will work closely with cross functional teams to align procurement plans with business needs and expansion goals.

Responsibilities:

Strategic Procurement & Vendor Management

● Design and execute procurement strategies that deliver cost efficiency, supplier reliability, and operational excellence.

● Collaborate with cross-functional teams including Projects, Marketing, Visual Merchandising, IT, Admin, Warehouse, and Retail Operations to forecast and consolidate procurement requirements.

● Source, assess, and onboard trusted vendors and service partners for CAPEX-related purchases, store fit-outs, equipment, and other indirect procurement categories.

● Conduct end-to-end sourcing processes including RFI/RFQ/RFP, commercial evaluations, price benchmarking, and vendor due diligence.

● Establish and manage long-term partnerships with strategic suppliers to ensure consistent quality, timely delivery, and innovation.

● Oversee the full procurement lifecycle, from requirement gathering and tendering to contract finalization and performance monitoring.

CAPEX Procurement

● Handle end-to-end CAPEX procurement including fixtures, equipment, IT infrastructure,

furniture, and store development material required for store development and expansion.

● Coordinate with internal stakeholders to define specifications, timelines, and deployment plans.

● Ensure CAPEX procurement aligns with approved budgets and project schedules.

Cost Optimization & Budget Control

● Monitor procurement spend, perform cost analysis, and identify saving opportunities through strategic sourcing and alternate vendor development.

● Ensure that all procurement is within approved budgets and financial limits.

● Provide periodic reporting on cost savings, budget utilization, and procurement performance.

Operational Coordination

● Oversee the purchase order (PO) process including requisition review, PO creation, order

tracking, and delivery follow-up.

● Coordinate with accounts payable team for invoice processing, vendor payments, and GRN issues.

● Ensure timely and complete delivery of procured goods and services.

Process & Compliance

● Ensure compliance with procurement SOPs, audit guidelines, and ethical sourcing practices.

● Maintain accurate procurement records, contract documentation, and supplier performance reviews.

● Support internal and external audits with documentation and clarification.

● Generate procurement dashboards and management reports for periodic reviews.

● Continuously evaluate procurement processes and implement process improvements.

Candidate Profile:

● Bachelor’s degree in Supply Chain, Business Administration, Engineering, or related field (MBA preferred)

● Minimum of 6–8 years in procurement, with experience in CAPEX

● Strong knowledge of procurement practices, supplier markets, and negotiation techniques

● Deep understanding of contract management, vendor selection, and market dynamics.

● Proficiency in ERP systems and procurement software.

● Strong analytical and financial acumen

● Excellent communication, leadership, and stakeholder management abilities.

● High attention to detail, planning, and organizational skills

● High level of integrity and compliance awareness