Supply Chain Management

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Mobileum is a leading provider of Telecom analytics solutions for roaming, core network, security, risk management, domestic and international connectivity testing, and customer intelligence. More than 1,000 customers rely on its Active Intelligence platform, which provides advanced analytics solutions, allowing customers to connect deep network and operational intelligence with real-time actions that increase revenue, improve customer experience, and reduce costs.

Headquartered in Silicon Valley, Mobileum has global offices in Australia, Dubai, Germany, Greece, India, Portugal, Singapore and UK with global HC of 2000+.

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At Mobileum we recognize that our team is the main reason for our success. What does work with us mean? Opportunities!

Position: Sr. Executive – SCM (P2P Operations | Import/Export | Hardware & Software)

Department: Supply Chain Management (SCM)

Mode of Interview: 1st Round: Virtual

2nd round : In person (Mandatory)

Role Summary

The Executive – SCM will manage end-to-end Procure-to-Pay (P2P) activities for Hardware and Software purchases, ensuring timely Purchase Order (PO) processing, Goods Receipt (GRN) posting, Invoice submission/coordination, and support for Import/Export documentation & compliance. The role will work closely with internal stakeholders (SCM, Finance/AP, requestors) and external vendors/logistics partners to ensure compliant, accurate, and efficient purchasing and receiving operations. This role supports Mobileum’s P2P process maturity and ERP-driven controls (NetSuite/GP).

Key Responsibilities

1) Procure-to-Pay (P2P) Execution – Hardware & Software

• Manage the full PO lifecycle: PR validation, vendor coordination, PO creation/updates, tracking approvals, and ensuring PO compliance to buying policies.
• Coordinate with stakeholders to ensure accurate item/service description, quantity, pricing, taxes, delivery terms, and project/department allocations.
• Maintain tight operational control across procurement, receiving, and invoice coordination in alignment with P2P workflows (PR → PO → GRN → Invoice → AP processing).

2) Goods Receipt / Service Entry & Closure

• Ensure timely Goods Receipt (GRN) / receipt confirmations against POs and resolve discrepancies (short/excess/damaged shipments, incorrect part numbers, licensing mismatches).
• Coordinate with internal users/IT/warehouse (as applicable) for acceptance confirmations and documentation required for AP processing.

3) Invoice Submission & AP Coordination

• Drive timely invoice submissions, ensuring invoices are compliant with PO terms and contain required statutory details.
• Partner with Accounts Payable to support 3-way match (PO–GRN–Invoice) and resolve holds due to quantity/price/tax/receipt mismatches.
• Ensure proper documentation is filed for audit readiness (PO, GRN, invoice, approvals, delivery proofs).

4) Import/Export Operations (Hardware/Software Shipments)

• Handle/coordinate import & export documentation: commercial invoice, packing list, shipping bill/BOE, COO (as required), insurance, and courier/freight documents.
• Track shipments, ensure duty/tax documentation is accurate, and support compliance for customs clearance through logistics partners.
• Collaborate on Incoterms/lead times and ensure timely closure of shipment-to-receipt-to-invoice cycle.

5) Vendor & Stakeholder Management

• Coordinate with vendors for quotations, order acknowledgements, delivery timelines, and issue resolution.
• Support vendor onboarding/updates (basic coordination) and ensure correct vendor master data usage in ERP as per process requirements.
• Provide regular status updates to requestors, SCM leads, and Finance/AP on PO aging, pending receipts, invoice holds, and closures.

6) ERP & Process Compliance (NetSuite / Microsoft GP preferred)

• Execute transactions accurately in Microsoft GP (Great Plains) and/or Oracle NetSuite (preferred).
• Ensure correct coding (department/project/location/category) and attachment of supporting documents per ERP controls and audit expectations.
• Contribute to continuous improvement initiatives to reduce manual steps and improve cycle time as Mobileum strengthens P2P process standardization.

Key Skills & Competencies

• Strong knowledge of P2P fundamentals: PR/PO processing, receiving/GRN, invoice coordination, vendor follow-ups, and basic AP interfaces.
• Practical understanding of import/export operations, documentation, and logistics coordination.
• Working knowledge of hardware procurement (devices, network/security equipment, laptops/servers/spares) and software procurement (licenses/subscriptions/renewals) is highly valued.
• Good communication skills for cross-functional coordination (SCM, Finance/AP, IT, requestors, vendors).
• Strong attention to detail, data accuracy, and documentation discipline.
• Exposure to COGS vs non-COGS purchasing, project-based procurement, or integrations with upstream tools (e.g., CRM/budgeting) as part of the P2P flow.
• Experience supporting ERP transitions/standardization initiatives (e.g., GP → NetSuite).

Tools / Systems (Preferred)

• Microsoft GP (Great Plains) or Oracle NetSuite (preferred).
• Advanced working proficiency in MS Excel (tracking, reconciliations, vendor comparisons).
• Exposure to ticketing/workflow tools (optional, if used internally).

Qualifications

• Bachelor’s degree in supply chain / Logistics / Commerce / Business / Engineering (or equivalent).
• 3+Yrs of relevant experience in P2P operations with exposure to PO, GRN, Invoice submissions, and Import/Export for hardware/software categories.

Performance Indicators (KPIs)

• PO cycle time and on-time PO issuance
• GRN timeliness and receipt accuracy
• Invoice processing readiness (documentation completeness, reduced AP holds)
• Import/export shipment closure time and documentation accuracy
• Reduction in PO/GRN/Invoice mismatch cases and improved first-time-right entries

Working Relationships

• Internal: SCM, Finance/AP, IT/Asset owners, requestors across functions
• External: Vendors, freight forwarders/couriers, customs brokers (as applicable)

Work Experience: - 3–5 years (relevant experience in Procure-to-Pay / Procurement Operations)

Location: India-Bangalore

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