Founder's Office & Admin Coordinator

About Handelnine Global

Handelnine Global is a fast-growing e-commerce house of brands, operating 10+ online brands and serving customers in 60+ countries. We connect global demand and supply by sourcing quality products worldwide and delivering them directly through our own tech-enabled logistics network.

We have a strong presence across the USA, UK, Europe, Australia, the Middle East, and Southeast Asia, supported by offices and fulfilment centres in India, USA & UK.

We’re profitable, self-funded, and consistently expanding into new markets with frequent brand launches and a technology-led approach.

The Role

We're hiring a sharp, organised coordinator to work directly with the CEO across three areas: recruitment coordination, office and company administration, and Founder's Office support.

This is a high-exposure role. You'll sit at the centre of how the company operates — coordinating hiring across functions, keeping the office and admin running smoothly, and supporting the CEO with scheduling, travel, stakeholder coordination, and follow-through on key initiatives.

The immediate priority is recruitment — we're actively hiring across multiple roles and need someone who can own the pipeline end-to-end. But this is not a pure HR role. You'll also manage vendors, oversee office operations, coordinate with our international teams, and ensure nothing falls through the cracks.

If you've worked in a founder-led company where no two days look the same, where you're coordinating an interview in the morning and solving an office problem in the afternoon — this is that role.

What You'll Do

Recruitment Coordination

• Own the hiring pipeline: post roles, source candidates, screen applications, schedule interviews, and follow through to offer
• Conduct initial screening calls and coordinate with hiring managers and the CEO
• Manage postings on LinkedIn, Naukri, and other platforms
• Maintain candidate trackers and report on pipeline status

Administration & Office Management

• Oversee day-to-day office operations at our BKC headquarters
• Manage vendors, procurement, and facility-related coordination
• Handle employee onboarding, documentation, records, and compliance (PF, ESI, PT)
• Coordinate payroll inputs with the finance team
• Administer leave and attendance tracking

Founder's Office Support

• Manage the CEO's calendar, travel, and meeting coordination
• Track action items from leadership meetings and ensure follow-through
• Draft and manage correspondence on behalf of the CEO
• Coordinate with international teams across time zones (US, UK, India)
• Handle ad-hoc projects and research as needed

Requirements

• 3–7 years of experience in a coordination-heavy role — recruitment, executive assistant, office manager, or Founder's Office
• Exceptional written and verbal communication — you'll represent the CEO externally
• Highly organised with the ability to juggle multiple workstreams without dropping anything
• Proactive — you see what needs to happen next before being told
• Comfortable with tools like LinkedIn Recruiter, Naukri, Google Workspace, and project management tools
• Based in Mumbai, willing to work full-time from our BKC office

Stands out:

• Experience in a startup or founder-led environment
• Exposure to e-commerce, technology, or global operations
• Comfort with AI tools for productivity
• Experience coordinating across international time zones

Why Join Handelnine

• Centre of gravity. You’ll sit in every leadership meeting and understand how a profitable, global eCcommerce business actually runs — from strategy to execution.
• Direct access to the CEO & Leadership team. No layers, no gatekeepers. Your work directly impacts the most important decisions in the company.
• A growing, global company. We operate across 60+ countries with offices in India & the US.
• Ownership culture. We value people who take initiative, solve problems, and care about outcomes — not process for the sake of process.