Senior Account Executive

Tropical Agro is seeking a meticulous and analytically inclined Accounts Executive to manage Fixed Asset Register (FAR), Capital Expenditure (Capex) accounting, General Ledger (GL) maintenance, and MIS reporting. This role is critical in ensuring the accuracy of asset records, capital budgeting compliance, and timely management reporting to support leadership decision-making.

Key Responsibilities

1. Fixed Asset Register (FAR) Management

• Create and maintain a comprehensive Fixed Asset Register covering all tangible and intangible assets across locations.
• Record asset additions, disposals, transfers, and write-offs accurately and on a timely basis.
• Tag assets physically and ensure FAR is reconciled with physical verification records periodically.
• Maintain asset-wise details: date of purchase, cost, location, useful life, depreciation rate, WDV, and insurance details.
• Coordinate annual physical asset verification with operations/admin teams.
• Process asset disposal entries — calculate gain/loss on sale of assets as per applicable standards.
• Maintain records of fully depreciated but operational assets.

2. Depreciation Accounting

• Compute depreciation as per Companies Act 2013 (Schedule II) — SLM / WDV methods.
• Ensure correct useful life classification for different asset categories (Plant & Machinery, Vehicles, Computers, Furniture, etc.).
• Pass depreciation journal entries monthly/quarterly/annually as per policy.
• Reconcile depreciation as per books vs. Income Tax Act (for audit support).
• Flag assets nearing end of useful life for management review and replacement planning.

3. Capex Accounting & Monitoring

• Maintain Capital Work-in-Progress (CWIP) register and track project-wise Capex incurred vs. approved budget.
• Ensure timely capitalization of completed assets from CWIP to fixed assets.
• Coordinate with project/operations teams for asset readiness and commissioning certificates.
• Track Capex approvals, purchase orders, and invoices for capital items; ensure proper coding (revenue vs. capital).
• Prepare monthly Capex utilization reports comparing actuals vs. budgets and highlight variances.

4. General Ledger (GL) Maintenance

• Post journal entries for accruals, prepayments, provisions, depreciation, and adjustments.
• Perform monthly GL scrutiny to identify mis postings, duplications, or unusual entries.
• Carry out intercompany / inter-branch reconciliations as applicable.
• Support month-end and year-end closing — ensure all entries are complete and accurate.
• Maintain proper documentation and narration for all journal entries to support audit trails.

5. MIS Reports & Management Reporting

• Prepare monthly MIS reports as required by management — P&L summaries, expense analysis, asset utilization, Capex dashboards.
• Prepare variance analysis reports — Budget vs. Actuals for capital and operational expenditure department wise
• Assist in preparation of notes to accounts related to fixed assets for financial statements.
• Generate ad-hoc reports and analysis as directed by management

Technical Skills Required

Accounting Software

SAP ERP

MS Excel

Intermediate to Advanced

GL Accounting

Journal entries, accruals, prepayments, month-end closing